5.3.4  Evaluation reports

The evaluation process must be the subject of a detailed report(s). The format of these reports should be specified in the evaluation plan which is agreed before proposals are received.

Where the evaluation panel is supported by a range of sub-panels, separate evaluation reports would normally be compiled by each sub-panel.  These should then be combined into an overall evaluation panel report to the Project Steering Committee, ranking the bids from most attractive to least attractive. Evaluation reports are discussed in greater detail in Section 12.3.

The evaluation process and report should also include a confirmation from the Probity Practitioner that the evaluation process was undertaken in accordance with the evaluation plan and probity plan.  This report should confirm that the probity plan has been followed and that all processes have been conducted fairly and equitably.  It would be expected that any issue of concern to the Probity Practitioner would have been communicated to the Project Steering Committee at the time the issue arose.