4.3.2.  Interactive Tender Process

An interactive tender process generally involves the procuring agency holding a series of individual workshops with shortlisted bidders, usually during the RFP 'bid' phase, and in accordance with the probity framework.

This process provides shortlisted bidders with an opportunity to discuss the development of their concepts and designs and to seek clarification and feedback in the context of the Government's output requirements, before lodgement of bids.

The interactive tender process should also include a planning workshop with each short-listed bidder and the Department of Planning and Infrastructure, so that bidders have opportunity to discuss the development approval process and any conditions that have been or are likely to be set.

The objective is to improve the quality of bid submissions, minimise overall transaction costs and ultimately deliver better outcomes for the public, through clear communication of the Government's requirements. The RFP should specify the procedures, timetable and protocols for the interactive tender process.