E.3.3  Preparation by the bid teams

Bidders should consider how they could extract maximum benefit from an interactive process.  They need to consider the way they choose to present their designs and the time they allocate to testing their interpretation of the output specifications.

Bidders should consider providing adequate material in advance of workshops or meetings including:

•  the functionality of their proposed solution;

•  the indicative design of their proposed solution; and

•  the approach to service delivery and the levels of performance.

In each case, the bidder should outline their interpretation of the service delivery and other key requirements, and explain how they propose to achieve them. For commercial workshops, any departures proposed should be provided with the bidder's alternative position and supporting arguments.

To the extent that bidders require specific feedback on the RFP and its requirements, such as a discussion of the interpretation of aspects of the services specification or risk allocation, they should aim to provide the government team with a full and clear agenda of issues, to direct the team to their concerns.  In particular bidders should:

•  identify issues that require clarification;

•  submit full and comprehensive agendas in advance of meetings; and

•  prepare and submit material as appropriate.