8.   Gateway Review Process

The Western Australia Government has endorsed the use of the Gateway™ Review Process for project assurance of major public sector projects. The DTF Gateway unit was opened in late 2007.

Gateway is a project assurance methodology that involves short intensive reviews at critical decision points in the project life cycle, by a team of independent reviewers. This peer review provides an assessment of the project against its specified objectives, and the identification of areas requiring corrective action.

Gateway Reviews are applicable to a wide range of programs and projects. The type of projects that might be reviewed include:

•  acquisition programs and projects;

•  infrastructure (property/construction) developments;

•  IT-enabled business change procurements using or establishing framework arrangements;

•  organisational change and other change initiatives; and

•  procurements using or establishing framework arrangements.

More information on Gateway-including policy publications-can be found on the DTF website at www.dtf.wa.gov.au/cms/pro_content.asp?id=2113.

PPP Process Map

*Cabinet approval point

Identifying the need

 

•  Consider infrastructure and ancillary service needs

•  Consider service demand projections

•  Consider condition and supply of existing infrastructure

 

 

 

Business case*

 

•  Undertake financial analysis, assess benefits, alternative options, risks and consequences of not proceeding

•  Prioritise from a whole of government perspective

•  Cabinet to approve funding (typically as part of the budget process)

 

 

 

Procurement planning

 

•  Describe:

Ο  How the project will be implemented

Ο  Project key milestones and dates

Ο  Who is accountable for managing implementation

Ο  The procurement management structure

Ο  The proposed contract structure, service levels and performance targets

Ο  What resources and skills are required

Ο  Legislative and other statutory requirements

Ο  Whole of government coordination

 

 

 

Project development

 

•  Appoint a steering committee and a project team

•  Develop a detailed project plan

•  Refine the public sector comparator (PSC)

•  Further develop the commercial principles and contractual issues from the procurement plan

•  Consult with key stakeholders

 

 

 

Bidding process*

 

•  Develop and issue expressions of interest (EOI)

•  Evaluate responses, develop a shortlist

•  Develop a project brief and contract

•  Seek approval to issue the project brief

•  Conduct clarification sessions

•  Evaluate bids

•  Cabinet approval required to call for expression of interest and for issuing of a project brief

 

 

 

Project finalization review*

 

•  Confirm achievement of the policy intent

•  Confirm value for money against PSC

•  Ensure the deal makes sense

•  Cabinet approval required to negotiate with preferred bidders

 

 

 

Final negotiation*

 

•  Conducts negotiations with preferred bidder(s)

•  Subject to Cabinet approval award contract

•  Cabinet approval required to award contract

 

 

 

Contract management

 

•  Formalise management responsibilities

•  Prepare project continuation brief

•  Monitor project delivery

•  Manage contract variations

•  Monitor results and risks

•  Dispute resolution

•  Report to DTF

 

 

 

Post implementation review

 

•  Within 12 months of implementation review to ensure outcomes originally sought are being delivered and financial outcomes realised